Senior Manager, Legal Operations (Legal Finance)
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
At Gilead, we re creating a healthier world for all people.
For more than 35 years, we ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe.
We continue to fight against the world s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
We empower our leaders to step up, share ideas, listen, learn, and lead.
We re welcoming bright, diverse, and imaginative minds; we re nurturing them to foster an environment of inclusion and growth where innovation is encouraged.
We expect our people leaders to model that environment, and to focus on creating inclusion, developing talent, and enabling teams.
Every member of Gilead s team plays a critical role in the discovery and development of life-changing scientific innovations.
Our employees are our greatest asset as we work to achieve our bold ambitions, and we re looking for the next wave of passionate and ambitious people ready to make a direct impact.
Join Gilead and help create possible, together.
Job DescriptionGilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need.
The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.
Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia, and Australia.
Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status.
Essential Duties & Job FunctionsThis position will report to the Associate Director of Legal OperationsManage processes and policies governing outside counsel usage and spendManage law firm matter budget review processBuild-out the Legal Department s internal and company-facing portals, that support data transparency and analytics dashboardsIdentify key performance indicators (KPIs), benchmarks, and metrics to monitor department performanceAssist with the collection and assessment of benchmarks/metrics/KPIsPresent data analysis to Associate Director of Legal Operations or leadership that explains and justifies Legal Department spend, in addition to identify opportunities for streamlining processes and budget efficienciesChampion planning and implementation of strategic outside counsel initiatives and support active law firm managementManage and enforce outside counsel guidelines and oversee related education (training or professional development), implementation processesPartner with others in the Legal Department by sharing data insights and collaborating cross-functionally to implement approvedimprovements Responsible for management and enforcement of matter budgets in partnership with internal counsel/ lead legal professional Manage internal and external billing technologies including matter management system, electronic billing, SAP and spend analytics platforms (Tableau) Ensure cross-functional alignment with other key company functions (Accounts Payable, Finance, and IT)Manage end-to-end invoice processing and respond to law firm and vendor payment inquiriesManage law firm and vendor onboarding process through Gilead s electronic billing and matter management systemReview engagement letters to confirm rates, budgets, discounts are reflected accurately in spend reportsDocument existing policies, procedures, and guidelines; maintaining a one-stop shop for online resources and trainingLead regularly scheduled monthly, quarterly, and annual reporting requirementsIdeal candidate will be able to comprehend Gilead s internal reporting capabilities, and identify existing metrics schemes, potential informational gaps, and opportunities for improvement in Legal spend reporting structureAnalyze key billing & matter data sets for comparative analytics which illustrate trend analysis across functional activitiesParticipate in benchmark opportunities with other multi-national companies to identify leading practicesProactively identify trends influencing Gilead s overall legal spending or matter workloadProvide support for special projects as requested and respond to ad-hoc requestsKnowledgeDemonstrate leadership and project management with cross-functional teamsPossesses a deep understanding of AP principles and ensures compliance with legal billing guidelinesExperience in creating dashboards and reports, and has anAbility to apply insights for making improved data-driven decisions for the businessSelf-starter, must be organized and able to work independently, manage through ambiguity, strategize, multi-task and prioritizeMust have advanced Excel skills (i.
e.
, formulas, pivot charts, pivot tables, formatting, etc.
) Intellectually curious with an ability to process a great deal of information in a fast-paced environmentWilling to take initiative and demonstrate integrity to manage sensitive and confidential informationAbility to present complex information in an accurate and persuasive manner to all levels of management Must have strong client service orientation and demonstrate high level of customer focus, independence, and initiativeDemonstrate diligence, organization, attention-to-detail, and follow-through skillsEager to learn new things and apply knowledge to innovate, improve/simplify processesExcellent written, communication, research, and presentation skillsTechnically savvy; early adopter of corporate technology for collaboration and communicationStrong ability to explore and analyze datasets, visualize data insights, and communicate findingsPreferred Qualifications7
years ofworking in corporate legal departments or law firms with responsibility over operational issuesRequires BS/BA degree or MS/MBAExperience working directly with Legal electronic billing systems (TeamConnect)Experience working in Finance, Accounting, and Legal OperationsDeep understanding of data management, analytics, and business intelligenceStrong experience with strategic planning, budget management, forecasting and reporting Strong experience with electronic billing, matter management, and data analysis of legal services spendStrong experience working with Legal vendors to manage budgets and effectively manage projects from its initiation to deliveryStrong computer skills required, including MS Office Suite (Outlook, Word, Excel, PowerPoint)Effective written and verbal communication skills, facilitating clear and open communication at all levels of the organizationAbility to identify opportunities, define requirements and implement process improvement plansStrong creative problem-solving skillsCollaborative style, with the skill to build relationships within the team, across departments, and with external stakeholdersMust be a team player who can easily handle shifting priorities, multi-tasking in a deadline-oriented environment The salary range for this position is:
$154,020.
00 - $199,320.
00.
Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location.
These considerations mean actual compensation will vary.
This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
Benefits include company-sponsored medical, dental, vision, and life insurance plans .
For additional benefits information, visit:
Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
For jobs in the United States:
As an equal opportunity employer, Gilead Sciences Inc.
is committed to a diverse workforce.
Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws.
In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.
com for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
NOTICE:
EMPLOYEE POLYGRAPH PROTECTION ACTYOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACTPAY TRANSPARENCY NONDISCRIMINATION PROVISIONOur environment respects individual differences and recognizes each employee as an integral member of our company.
Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct.
We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
SummaryLocation:
United States - California - Foster CityType:
Full time.
Estimated Salary: $20 to $28 per hour based on qualifications.
Please log onto your Internal Career Site to apply for this job.
At Gilead, we re creating a healthier world for all people.
For more than 35 years, we ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe.
We continue to fight against the world s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
We empower our leaders to step up, share ideas, listen, learn, and lead.
We re welcoming bright, diverse, and imaginative minds; we re nurturing them to foster an environment of inclusion and growth where innovation is encouraged.
We expect our people leaders to model that environment, and to focus on creating inclusion, developing talent, and enabling teams.
Every member of Gilead s team plays a critical role in the discovery and development of life-changing scientific innovations.
Our employees are our greatest asset as we work to achieve our bold ambitions, and we re looking for the next wave of passionate and ambitious people ready to make a direct impact.
Join Gilead and help create possible, together.
Job DescriptionGilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need.
The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide.
Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia, and Australia.
Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status.
Essential Duties & Job FunctionsThis position will report to the Associate Director of Legal OperationsManage processes and policies governing outside counsel usage and spendManage law firm matter budget review processBuild-out the Legal Department s internal and company-facing portals, that support data transparency and analytics dashboardsIdentify key performance indicators (KPIs), benchmarks, and metrics to monitor department performanceAssist with the collection and assessment of benchmarks/metrics/KPIsPresent data analysis to Associate Director of Legal Operations or leadership that explains and justifies Legal Department spend, in addition to identify opportunities for streamlining processes and budget efficienciesChampion planning and implementation of strategic outside counsel initiatives and support active law firm managementManage and enforce outside counsel guidelines and oversee related education (training or professional development), implementation processesPartner with others in the Legal Department by sharing data insights and collaborating cross-functionally to implement approvedimprovements Responsible for management and enforcement of matter budgets in partnership with internal counsel/ lead legal professional Manage internal and external billing technologies including matter management system, electronic billing, SAP and spend analytics platforms (Tableau) Ensure cross-functional alignment with other key company functions (Accounts Payable, Finance, and IT)Manage end-to-end invoice processing and respond to law firm and vendor payment inquiriesManage law firm and vendor onboarding process through Gilead s electronic billing and matter management systemReview engagement letters to confirm rates, budgets, discounts are reflected accurately in spend reportsDocument existing policies, procedures, and guidelines; maintaining a one-stop shop for online resources and trainingLead regularly scheduled monthly, quarterly, and annual reporting requirementsIdeal candidate will be able to comprehend Gilead s internal reporting capabilities, and identify existing metrics schemes, potential informational gaps, and opportunities for improvement in Legal spend reporting structureAnalyze key billing & matter data sets for comparative analytics which illustrate trend analysis across functional activitiesParticipate in benchmark opportunities with other multi-national companies to identify leading practicesProactively identify trends influencing Gilead s overall legal spending or matter workloadProvide support for special projects as requested and respond to ad-hoc requestsKnowledgeDemonstrate leadership and project management with cross-functional teamsPossesses a deep understanding of AP principles and ensures compliance with legal billing guidelinesExperience in creating dashboards and reports, and has anAbility to apply insights for making improved data-driven decisions for the businessSelf-starter, must be organized and able to work independently, manage through ambiguity, strategize, multi-task and prioritizeMust have advanced Excel skills (i.
e.
, formulas, pivot charts, pivot tables, formatting, etc.
) Intellectually curious with an ability to process a great deal of information in a fast-paced environmentWilling to take initiative and demonstrate integrity to manage sensitive and confidential informationAbility to present complex information in an accurate and persuasive manner to all levels of management Must have strong client service orientation and demonstrate high level of customer focus, independence, and initiativeDemonstrate diligence, organization, attention-to-detail, and follow-through skillsEager to learn new things and apply knowledge to innovate, improve/simplify processesExcellent written, communication, research, and presentation skillsTechnically savvy; early adopter of corporate technology for collaboration and communicationStrong ability to explore and analyze datasets, visualize data insights, and communicate findingsPreferred Qualifications7
years ofworking in corporate legal departments or law firms with responsibility over operational issuesRequires BS/BA degree or MS/MBAExperience working directly with Legal electronic billing systems (TeamConnect)Experience working in Finance, Accounting, and Legal OperationsDeep understanding of data management, analytics, and business intelligenceStrong experience with strategic planning, budget management, forecasting and reporting Strong experience with electronic billing, matter management, and data analysis of legal services spendStrong experience working with Legal vendors to manage budgets and effectively manage projects from its initiation to deliveryStrong computer skills required, including MS Office Suite (Outlook, Word, Excel, PowerPoint)Effective written and verbal communication skills, facilitating clear and open communication at all levels of the organizationAbility to identify opportunities, define requirements and implement process improvement plansStrong creative problem-solving skillsCollaborative style, with the skill to build relationships within the team, across departments, and with external stakeholdersMust be a team player who can easily handle shifting priorities, multi-tasking in a deadline-oriented environment The salary range for this position is:
$154,020.
00 - $199,320.
00.
Gilead considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location.
These considerations mean actual compensation will vary.
This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package.
Benefits include company-sponsored medical, dental, vision, and life insurance plans .
For additional benefits information, visit:
Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
For jobs in the United States:
As an equal opportunity employer, Gilead Sciences Inc.
is committed to a diverse workforce.
Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws.
In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.
com for assistance.
For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.
NOTICE:
EMPLOYEE POLYGRAPH PROTECTION ACTYOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACTPAY TRANSPARENCY NONDISCRIMINATION PROVISIONOur environment respects individual differences and recognizes each employee as an integral member of our company.
Our workforce reflects these values and celebrates the individuals who make up our growing team.
Gilead provides a work environment free of harassment and prohibited conduct.
We promote and support individual differences and diversity of thoughts and opinion.
For Current Gilead Employees and Contractors:
Please log onto your Internal Career Site to apply for this job.
SummaryLocation:
United States - California - Foster CityType:
Full time.
Estimated Salary: $20 to $28 per hour based on qualifications.
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